College of Law
FILE MAINTENANCE
File Organization
Side I - Basic Client Data
Amicus File Summaries, Recommendation Memo, Client Interview Forms, Case Record Sheet, Amicus Chronological List (under “Case Tracking” tab)
Side II - Client Correspondence
All correspondence to and from the client; All correspondence to the client should be a copy of the original signed letter sent to the client.
Side III - Miscellaneous
Forms 2848 (Power of Attorney / “POA”) under the “POA’s” tab, evidence supporting the client’s claims, PACER and Accurint reports, and any other documents not clearly defined as belonging on Sides 1, 2, or 4
Side IV - IRS Correspondence
All correspondence to and from the IRS including Petitions, Appeals Notebooks, IRS Records of the client’s Accounts, IRS Tax Return Transcripts, IRS Transcripts of Third Party Reporting Information, Tax Returns, etc.
Checking Files Out
Should you need to remove a client file from the Clinic, please use the sign out sheet located in the top tray next to the fax machine to record the fact that you took the file. When you return the file to the Clinic, record the date returned on the same sheet.
