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- Faculty Information Management System
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- The URL is https://fims.gsu.edu
- You will need your CampusID and password to access the system (the same
ID and password used to access the EasyView system)
- Data about faculty members is collected from transactional systems
(PeopleSoft, Banner) and from faculty
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- The URL leads first to the “splash” page, which contains important
notices
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- Login is through a secure connection.
You will need a valid CampusID and password.
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- Chairs, directors, deans and administrators, and staff with proxy rights
have a different entry point and different tasks (more about this later)
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- Most faculty will enter FIMS at the main page.
- There are navigation buttons on the left side of the screen that
correspond to the sections of the Faculty Annual Report Template.
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- These headings deal with
- Identifying the faculty member (profile)
- Documenting qualifications (education)
- Collecting data about:
- Instruction
- Scholarly work
- Service
- Professional development
- Managerial activities
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- These sections are repeated in more detail in the main body of the home
page.
- The home page includes a “Last Updated” column that shows the date of
the latest entry.
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- Clicking on one of the heading links takes you to that section, where
the various records within that section are accessible.
- Notice that subdirectory headings appear for the active section.
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- Continue to “drill down” to see the values stored in these records. FIMS extracts data from PeopleSoft and
from Banner.
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- The Profile section, the Education section and the Courses section all
extract data from transactional systems.
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- A new feature is the addition of the “Request Correction” button to
personal data. These can be used
to send e-mail messages to the appropriate staff person who can change
the values.
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- The Instruction section contains both extracted data in the Courses
Taught records as well as data entry screens.
- “CONTINUE” buttons help you navigate to the next section.
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- Basic course data is displayed on the Instruction: Courses Taught page,
but additional information is available by clicking the “Edit” button.
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- The “Request Correction” button allows you to generate an email message
that will be sent to your college’s scheduler if you see any errors.
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- You can indicate whether this course had an international focus…
- … attach a syllabus file…
- …and you can review student evaluation data.
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- You can also attach a file (such as student comments or similar evidence
of teaching effectiveness) to
each course by clicking on the “Add Item” icon.
- This opens a data entry page where you provide a title, a brief
description, and the name of the file.
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- The “pedagogy publications” section is a good example of a FIMS data
collection page. One new feature
is the addition a Report Year indicator.
Since activities for multiple years are now being collected, this
value indicates which annual report should contain the activity. The active year will display a list of
activities and other years default to the “closed” status (no items
displayed).
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- Name of activity
- Add item icon
- Previously entered items (prior years are displayed only if an activity
exists for that year; these default to “closed”)
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- Clicking the “Add item” icon opens a new screen that contains several
data entry boxes. The revised
version of FIMS now contains a field for specifying the “Annual Report
Year” for the activity. This
field allows FIMS to group activities based on the year (as seen
above). It defaults to the year
for which annual report data is currently being collected (it will
switch after the latest data entry deadline).
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- Certain things are true of all the data entry pages. For example, some items are required –
generally, these are the “title” and the “date” fields.
- Date fields should require the
user to supply a value only in the year, but it will take a variety of
additional values (quarter, season, month, etc.)
- The “cancel” and “save” buttons do pretty much what you would expect
them to do….
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- A new feature of the revised FIMS is the review page that appears when
you click the “save” button. This
page gives you the opportunity to look over the entry. Click the “CONTINUE” button…
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- … and you will be taken back to the page on which you clicked the “Add
item” icon, in this case, back to the Instruction: Pedagogy Publications
page. The item you just entered
is now added to the display list (in an abbreviated form – don’t worry,
the entire title is stored in FIMS and will be displayed when you click
the “Edit” icon).
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- You should also note that whenever records have been added, new icons
appear. The “Edit” icon takes you
back to the data entry page, while the “x” icon deletes the entry. The up / down arrows allow you to
change the display order. These
are “grayed-out” until appropriate.
- The “copy” icon (the one just after “edit” button) is new this
year. It can be used to make a
copy of an existing record for another annual report year.
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- Most of FIMS is made up of these “list manager” functions that allow you
to add new records, and edit, re-order or delete existing records. By repeatedly clicking on the “Add
Item” icon, you can add multiple records of each type. Once you learn
how to use the simple “list manager” operations, you will have mastered
the mechanics of FIMS.
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- Now that you have seen how simple it is
both to navigate through FIMS and to add or manage your records,
the trickiest part may be finding where you should enter a particular
type of record. The help icons
should be able to assist you.
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- When the help icon is clicked, a new window will open. If you have a pop-up blocker active,
it may prevent this window from opening.
You can either deactivate the pop-up blocker or temporarily allow
the window by holding down the ctrl key when clicking the icon. An additional resource is the
“Help/Resources” link (in the menu bar) that brings up a data dictionary
with explanations of each field.
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- There are many types of record collected in FIMS. If the type of activity was identified
in the Faculty Annual Reports Template that was adopted by the
University Senate, it should be in FIMS.
Further refinements to the data set collected were made by the
FIMS Advisory Group.
- Your department chair / director should be able to assist you in
locating where a particular activity should be stored.
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- When a faculty member has completed entering his/her information, he/she
can review the data that will be included in his/her annual report by
clicking on the “Review Report” button.
This provides an overview of all data for a particular year in a
single document.
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- Department Chairs, School Directors, and various types of Deans have
additional rights. By using the
“Change User Mode” link in the menu bar…
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- …they will be taken to a page that includes a list all of the faculty in
their department (for chairs), school (for directors) or college (for
deans). By clicking on the name
of the faculty member, chairs can review that person’s report
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- If you experience problems using FIMS, there are a couple of ways to get
help. First, if your problem is
with a password or ID, or if the system seems to be down, contact the
help desk.
- If your problem is more FIMS-specific (how do I…), then you can send us
an email by using the “Contact FIMS” link at the bottom of every page.
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- FIMS was designed to be intuitive, so the best “training” is to go out
and look at the system.
- FIMS will be a dynamic system, with development on phase II-B starting
in early 2008.
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Notes
