REIMBURSEMENT FOR TRAVEL EXPENSES FOR FELLOWS, SPEAKERS AND DISCUSSANTS

For participants arriving by air:
NIFTEP will reimburse actual air fare for those arriving by air subject to the following conditions.

You are expected to make reasonable efforts to obtain the least expensive economy class airfare available on a reasonably direct route using the discount available for purchasing a restricted fare at least 14 days in advance. Air fare in excess of $300 will not be reimbursed unless approval was obtained from NIFTEP prior to purchase. Fellows are responsible for meals in transit and all incidental travel expenses (e.g. taxi to your departing airport or parking at that airport) and such costs will not be reimbursed by NIFTEP.

For air fare you must provide either the original ticket receipt or a printed electronic ticket showing amount actually paid. Reimbursement can not be made on a Orbitz or Expedia type itinerary statement. An electronic ticket receipt should show the method of payment including, typically, the last several digits of the credit card used.

For workshops held at the Red Top Mountain Lodge, persons arriving by air will need to join a car pool or rent their own car. If you are renting to drive by yourself, NIFTEP will reimburse rental of a compact class car plus loss damage waiver and actual gasoline purchased to refill the car on return. We will reimburse rental of a full-size car for the driver of a car pool group of three or more. Because NIFTEP funds are limited, we urge you to travel by car pool unless you are arriving at the airport at an unusual time. For car rental, attach the rental agreement, receipt from the rental company upon return, and receipts for gasoline purchased. NIFTEP will not reimburse you for purchasing a full tank from the car rental company or for costs charged by the rental company for filling your partially empty tank upon return, or for other forms of car rental insurance or coverage beyond the standard loss damage waiver or for special features such as GPS navigation.

For participants driving their own car.
NIFTEP will reimburse you at the Georgia government rate (currently 55 cents/mile) but State of Georgia procedures require that you provide ALL of the following information
A) Your vehicle license plate number (including state)
B) Your actual odometer readings
C) A print out from Mapquest showing miles from your originating point to the workshop location