Writing Assignment Six
Fieldwork Portfolio Assessment

Due: Wednesday, April 10, 6pm
Complete Fieldwork Portfolio Assessment spreadsheet (which can also be downloaded from Clio All-Class as Field PortfolioReview-Blank.xlsx
Re-save Excel document as FieldPortfolioReview-[YourName].xlsx)   
Upload to Documents in your Field matter and bring printed copy to class.

This exercise asks you to demonstrate your understanding of course requirements and the use of Clio to manage matters and your ability to engage in candid self-assessment. It also gives you the opportunity to improve the portfolio component of your course grade by identifying aspects of your fieldwork portfolio that should have been better.

IMPORTANT: Do NOT add or alter anything in your fieldwork matter. Your self-assessment will be based on the matter on the date you submitted your report, i.e. March 29, 2013 or a later date if you received permission for late submission. The instructors can determine from the Clio account if any changes were made to your fieldwork matter after the report submission date. Any such alteration will result, at a minimum, in a failing grade for the portfolio component of the course grade.

Your fieldwork matter on Clio gave you the opportunity to exercise individual responsibility for managing a project that was analogous in many ways to representation of a client. Like a real client matter, your fieldwork matter on Clio should have:
1) Functioned to plan, implement and document your work
2) Provided sufficient information in real time to those collaborating on and supervising your work (i.e. Professors Cunningham and Roberts)
3) Showed your accomplishments and how you achieved them (as would be used in a report to a client or supervising attorney)

Assessment scoring criteria:
Four aspects of your fieldwork are to be assessed on the spreadsheet:
1. Time management (Field-related entries on your general Clio calendar)
2. Task management (Task folder in Field matter)
3. Time recording (Time folder in Field Matter)
4. Communications (Emails copied to the Communications folder)
For each of these categories, assign yourself a score from 1-3.
1 = did not meet requirements
2 = some deficiencies
3 = met requirements
If you give yourself a score of 1 or 2, provide specific examples of deficient or missing Clio entries. Whatever score you give yourself, provide an explanation for why you should be given that score.
Based on the accuracy of your self-assessed score and the quality of your examples and explanation, the instructors may add 1 point to a given score; for example a score of 2 accompanied by good self-critique will be raised to 3 and a score of 3 will be raised to 4 based on the quality of the explanation. If you give yourself a score of 3 and the instructors find that you did not meet requirements, the score may be reduced to 0. A score of 2 or 1 may be reduced by 1 point if self-critique is inadequate. Therefore the maximum total score is 16 (met all four requirements and provided good explanations) and the minimum score would be 0.

This is intended to be a simple exercise that should take less than two hours to complete. Please do not feel that you need to apologize or offer explanations for why you did not completely meet a requirement. We are much more interested in having you show that you now understand how you could have made more effective use of Clio, if that is the case.

Here is a summary of requirements previously communicated to you regarding the use of Clio for your fieldwork. If you had attempted to copy fieldwork email to the matter from a non student.gsu.edu email address prior to getting the March 3 email (copied below) reminding you how to add your non-gsu email address, don’t treat that failure as “not meeting requirements,” but all of you certainly were expected to copy email from you to your field attorney to the field matter dropbox after that point.

Time Keeping Requirement (excerpts)
http://law.gsu.edu/ccunningham/FLP/Requirement-TimeKeeping.htm

A critical (and too often neglected) skill (and discipline) of law practice is keeping accurate, detailed and contemporaneous time records. Therefore we are including as a course requirement that you record and report all the time you expend on the course (such as reading material assigned for class, written assignments, class time, meeting with us, and fieldwork). … Effective January 24, absent unusual circumstances, like real lawyers you must record your time either contemporaneously or at least on the same day. If you do record time in Clio after the date of your work, make sure that you re-set the date of the activity in the Clio dialogue box to reflect the date of the work rather than the default date of the day you record the time and make an entry under the Notes tab explaining why you did not record on the same day as the activity. (The Clio software records the date and time each entry is made so that the instructors can determine if you have not made an entry on the same day of the activity.) … Clio records time in 1/10 hour units so that 0.1=6 minutes (not one minute). 15 minutes can be record as 0.25. … Compliance with the time keeping requirement will be reflected in the portfolio component of your course grade. Under no circumstance should you falsify your time entries as to the date of the activity, the description of the activity, or the time expended. Falsification of time records (including “padded” reports of time expended) is viewed very seriously by bar disciplinary authorities (and of course by employers and clients).

SYLLABUS: WEEK FIVE (Class on February 13)
By noon, Wednesday, February 13 make sure your Field-Name matter is up to date include all upcoming dates on your calendar and all tasks needed to complete your fieldwork.
Read Clio help page on How do I send an email to Clio?: https://support.goclio.com/entries/20102222-how-do-i-send-an-email-to-clio. Create an email link for your Field-Name matter and starting copying all field-related email to your Field matter.

From: Clark D Cunningham
Sent: Sunday, March 03, 2013 12:25 PM
Subject: adding your other email addresses for clio maildrop

The Clio maildrop is designed to work with the email address you used to join Clio, e.g. your student.gsu.edu address. It may not work properly with gmail and other email address unless you add those addresses to the Clio dropbox settings. You can do this at: https://app.goclio.com/dropbox_settings Remember that in addition to your DV matter, you are expected to use the dropbox to copy emails to your Field matter.